Despite it being Labor Day weekend eight people attended and were able to clear the ground so we know where we are headed.
Mary Steiner, UNA Eastbay chaired the meeting
Siva Arasu, Global Marshall Plan
Herb Behrstock, UNA Eastbay
Pablo Castro, UNA-SF
Roger Eaton, UNA-SF & UNA-SF COO
Victoria Jones, UNA-SF
Stephen McNeil, AFSC
Tom Ray, UNA-SF
Mary has provided an excellent structure for our organizing - see below - and will take on the coordinating role. All major roles will need a back-up person, including hers.
We have a lot of ideas for the theme - see below. If Dr Mlambo-Ngcuka agrees to come and perhaps even if she does not, a women’s oriented celebration is a major possibility.
One really big conclusion: Of all things, we do not want the process to fail and make us sorry we ever began. We are not beginning too soon, so things have to move right along. We will have “benchmarks” and if we do not meet them, we will retreat to a smaller event. Right now we are thinking big - to fill up Herbst Hall and the Green Room at the War Memorial plus have an outside event to unveil the new “Birthplace of the UN” plaque and side events. Our first benchmark: by the end of October at the latest, we need to have a theme, an agreed program, people for all key positions, lined up major co-sponsors and to have been confirmed for Oct 24, 2015 and paid our deposit for the War Memorial.
A feasibility study is being conducted which will invite Nor Cal Chapters to participate. It is on the September 6, 2014, Nor Cal Meeting Agenda.
Next meeting late in September - stay tuned.
Ideas/questions to be kept in mind:
- Possibility of the War Memorial Board itself being a listed sponsor
- NGO outreach should showcase the original NGO Charter Sponsors
- We should consider incorporating an IGMUN
- Flag march as side event
- Consular Reception at the Fairmont as a side event.
- Everything has to be very transparent
- Should participating organizations be expected to donate something?
- URI
- Humanists
- Universalist Unitarian Church
- Grace Cathedral
- Charlotte Shultz
- S F Board of Supervisors
- Jimmy Carter
To do:
- Mary, prepare SurveyMonkey questionnaire that all those interested in UN 70th will answer so we understand our resources and what sub-committees people want to participate on. Outreach to major resources to expand our membership in significant ways.
- Victoria: share creating these notes; check out crowdfunding possibility for War Memorial deposit.
- Roger: set up UN 70th group with subcommittees: Planning, Program, Finance, Fundraising, Communicatons, UNA NorCal, NGO Outreach, Legal, UNA-USA, WFUNA, Housing, Advisory. Help put together these notes and then post them in the new UN 70th group. On Wednesday, Sep 3, check with Stephanie Smith of the Warm Memorial to get details about the deposit we will need to put down and if possible set a mid-October date for when we need to have the money. How much? Is it refundable as we believe? Setup COO Core Collaborators meeting to confirm the UN 70th and Mary’s role.
- Tom Ray: set up web page on our sfbaycoo.org website.
- Siva: Take meeting notes to the Global Marshall Plan group and see if GMP Eastbay wants to take part.
- Herb, Pablo, Mary, Victoria, Roger - prepare to present at UNA-NorCal meeting on Sat, Sep 6.
- Stephen McNeil: stay tuned in preparation for important committee work: fundraising, outreach.
Organizing Structure: Each Section below is a Committee
Co-Sponsors Outreach. Bring in and liase with co-sponsors such as:
- UN recognized NGOs
- UNA USA / Council of Organizations
- NOR CAL Chapters of UNA USA
- UNA USA Charter NGOs, local branches
- Bay Area NGOs
- American Friends Service Committee
- World Affairs Council
- OTHER
Exec Committee: Coordinate UN 70th event - Mary, Pablo and Roger for now.
Program:
- Theme
- Speakers
- Audience
- Honoraria
- Side events
- OTHER (side events)
Finance:
- Controller
- Auditor
- Accounting
- Business Plan
- OTHER
Fund Raising:
- Grants
- In Kind Contributions
- Sponsorships
- Underwriting
- Fees
- Pro Bono Services
- Donor Lists
- Crowdfunding
- OTHER
Housing:
- Foreign Students
- Foreign Diplomates
- Out of Bay Area Participants
- OTHER
Accessible Meeting Spaces: Where can our committees meet conveniently and inexpensively?
Advisors:
- Legal
- Financial
- International
- Academic
- Educational
- Business
- Activist
- Security
- Religious
- Communications
- OTHER
Communications:
- Press Relations
- Social Media
- Commemorative Programs
- Directories
- Data Base Management
- Interpretation/Translation
- Web Design
- Graphic Arts
- Performing Arts
- Filmmaking
- Printing
- Telephone
- Art Exhibitions
- Educational Materials
- List Serves
Administration:
- Registration
- Data Base Management
- Transparent Reporting
- Strategic Planning
Protoccol:
- Credentials
- Diplomatic Roles
- Selection of Diplomats
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Ideas for Theme - more ideas are expected in discussion:
Status of Women 1945 and 2015
- Eleanor Roosevelt, AAUN, UDHR
- Aurelia Henry Franklin, UNESCO
- Virginia Gildersleeve
- CEDAW
- AAUW
- Global Fund for Women
- Dr. Mlambo-Ngcuka, UN Women
- Women and Sustainable Development Goals
Human Rights:
- Women
- Disabled
- Indigenous Peoples
Brainstorming:
- Educate about the UN / Promote the UN
- Youth
- International Approach as Equals
- Mahatma Gandhi
- Disability Rights
- Animal Rights
- Climate Change
- Peace
- Hiroshima
- Green
- Diversity
- Action
